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Research Newsletter Report 05/27/22

May 27, 2022
The Oracle Data Integrity Project is addressing some of our more complex alignment issues, but we are prioritizing contracts and grants. Our team has reconciled approximately 54% of contracts and grants and 60% of our internal accounts. Approximately 21% of all accounts (including gifts) have...

Certain Projects Shifting to Management in General Ledger

May 27, 2022
Campus colleagues, Thank you all for engaging with the Division of Finance and Administration to provide meaningful feedback on our Oracle-based financial system. These productive discussions have made room for DFA to prioritize and propose a significant change to the financial management of...

Research Newsletter Report 05/20/22

May 20, 2022
The Oracle Data Integrity Project has developed alignment plans for 50% of our contracts and grants and 58% of our internal funds; we are still working on initiating the alignments for gifts. We currently have alignment plans for 43% of all accounts. We have been able to move many of these...

Thank You for a Successful Commencement Weekend

May 16, 2022
.responsive { width: 100%; height: auto; } A Message from interim Vice Chancellor and Chief Financial Officer Kurt Schnier: DFA Colleagues, Over this past Commencement weekend, we celebrated three years of our students' achievements. It was amazing to witness. The joy and...

May 19, 2022: Oracle System Issues Resolved

May 15, 2022
On Friday, May 17, support staff became aware of issues with UC Merced's Oracle financial system. The issues affected procurement requisition workflow approval and Oracle interfaces. Financial System Support and the Office of Information Technology staff worked with Oracle representatives...

Research Newsletter Report, May 13, 2022

May 13, 2022
Our Oracle Data Integrity Project continues its effort to align the project sub-ledger with the general ledger. To date, they have put together alignment plans for 50% of the 214 contract and grant accounts that require alignment and 58% of the 259 internally managed accounts (e.g.,...

Research Newsletter Report: May 6, 2022

May 6, 2022
Thank you to all who joined our Oracle Town Hall on May 5 to hear about the history of Oracle, the status of our foci, and the future directions of our team’s efforts to support the campus. As summarized in the presentation, the Oracle Data Integrity Project continues to make progress on...

Update Ensures Transactions Have POET Info. Here's How it Works

May 5, 2022
Safeguards are being put in place to ensure Project Portfolio Financial Management (PPFM)-funded purchase requisitions have the necessary financial information to process the transaction in the Oracle system. Effective May 27, if a submitted requisition is missing POET (Project, Organization,...

Interim General Accounting Director Riedeman Announces Departure

May 4, 2022
Dear Colleagues, Jennifer Riedeman, a longtime member of UC Merced’s accounting team and the current interim Director of General Accounting, has announced her resignation. Her last day with UC Merced will be Friday, May 27. Jennifer has worked at UC Merced for eight years, including the...

Research Newsletter: Data Integrity Project Update

April 22, 2022
The Oracle Data Integrity Project has made progress over the past two weeks on efforts to align our general ledger and project sub-ledger, where your funds are managed. The alignment effort has focused initially on the more than 200 contracts and grants that are out of...

Financial Management System Update, April 6, 2022

April 6, 2022
.responsive { max-width: 100%; height: auto; border: 0px solid #ffffff; } The Division of Finance and Administration has important updates on efforts to improve the user experience in UC Merced’s Oracle-based financial management system. Full-Court Press on Project Account...

Interim Director of General Accounting Appointed

April 1, 2022
Dear Division Colleagues, We are pleased to announce that Jennifer Riedeman has accepted the role of Interim Director of General Accounting. Jennifer has been with UC Merced for more than eight years, including the last six as Director of Treasury, Accounts Payable Disbursements & Cashiering...

UCM Plan Data Issue Resolved

March 15, 2022
To: UCM Plan Users   Updated March 15: We are happy to report that the issue reported concerning UCM Plan users and budget data load transformation between Projects Cube and Financials Cube has been resolved. Financial users can now use the Summary Totals in Financials Cube....

New Training for Accounts Payable Invoice Correction

February 18, 2022
New training material has been posted in the Accounting section on how to address Accounts Payable invoices that require correction because of missing POET information. Resources include a training video, a step-by-step guide in PDF form, an AP cost transfer request template in Excel form. They...

Message to Faculty: Oracle System Update

February 17, 2022
Colleagues, UC Merced’s required transition to our own financial system, the Oracle Financial System, necessitated a steep learning curve for our faculty and staff. This process has been challenging. It also generated significant operational issues as we continue to learn the system that...

Changes Make Data Entry for Purchases Easier

February 14, 2022
Division of Finance and Administration teams have been working on enhancements to the Oracle financial system’s Purchasing Requisition page to streamline entry by populating some of the POET fields automatically when the project and task are provided, eliminating the need for manual entry....

Oracle Data Integrity Project Update

February 3, 2022
To: Oracle users Campus Colleagues, The Oracle Data Integrity Project (ODIP) was initiated in November 2021 to investigate and address variances in the Oracle Financial system. As defined in the project's Stage 1, the ODIP team has been focusing on variances related to Project Portfolio...

New Smart View Basics Video: UCMPLAN Projects Cube, Oracle ERP

January 26, 2022
Part 3 of the Smart View Basic video training series has been uploaded. The session focuses on the UCMPLAN Projects Cube and Oracle Enterprise Resource Planning (ERP). Access the video here or from the Smart View Basics drop-down menu in the Accounting, Budgeting and Project Management sections.

Videos of Expanded Access Training Posted

January 13, 2022
Many of you who received training for expanded access to the Oracle financial management system asked that videos of the sessions be made available. Those videos are now posted in the Oracle Toolkit . Smart View Basics (two videos) are in the Toolkit's Budgeting section Accounts...

Updated DFA Guidance for Start of Spring Semester

January 10, 2022
Sent on behalf of Interim Vice Chancellor and Chief Financial Officer Kurt Schnier   Greetings Division of Finance and Administration Colleagues, As a follow-up to the Jan. 7 message to the university about updated plans for the start of Spring Semester, please note these items and...

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