Campus colleagues,
Thank you all for engaging with the Division of Finance and Administration to provide meaningful feedback on our Oracle-based financial system. These productive discussions have made room for DFA to prioritize and propose a significant change to the financial management of some of UC Merced’s project transactions. This change streamlines processing for numerous users while maintaining the rigorous accountability required of a world-class research institution.
Effective July 1, UC Merced’s internally funded projects will no longer require project portfolio management (PPM) attributes for transactions, commonly known as POET. Historical data of the affected projects will continue to be accessible in the PPM sub-ledger and the general ledger, but all transactions going forward will live only in the general ledger.
It’s important to note these projects always have been in the general ledger under the same project number. In essence, the projects are not moving; they will simply be managed outside of the PPM sub-ledger. The aim of this change is to simplify the management of accounts that do not have external billing or reporting requirements.
Project types affected by this change (and their identifier code) include:
|
SUP – Faculty Start-Up |
FEL – Fellowship |
|
IDC – Indirect Cost Return |
RET – Retention |
|
INC – Incidentals |
SUM – Summer Revenue Sharing |
|
CHR – Faculty Chair |
IST – Institutional Grants/Contract Awards |
|
SEN – Senate |
GFT – Gift |
|
SPK – Spark |
END – Endowment |
|
INT – Internal Funding |
Project types remaining in the PPM sub-ledger include:
|
CNT – Externally Sponsored Contracts |
CMJ – Major Capital |
|
GNT – Externally Sponsored Grants |
CDM – Deferred Maintenance |
|
CMN – Minor Capital |
CCR – Capital Renewal |
Please note we are reviewing all identifiers to ensure accounts are categorized properly. Expect follow-up communication as we approach the July 1 cutover date.
Questions? Please reach out to me (anelson10@ucmerced.edu) or to Assistant Controller Kelli Maxey (kmaxey@ucmerced.edu).
Sincerely,
Amanda Preston-Nelson
Associate Vice Chancellor and Controller
