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How to order PPE through Bobcat Buy, get hand sanitizer on campus

Personal protection equipment (PPE) such as N95 masks, nitrile gloves and disinfecting wipes, as well as hand sanitizer, can be ordered from the university’s Emergency Operations Center.

Procurement has developed an EOC Inventory Request Form in Bobcat Buy that streamlines the process to request items from central inventory. The new form is available to all staff and faculty with access to placing orders.

Orders will be routed automatically by Bobcat Buy through the department’s or school’s chief administrative officer or management services officer (CAO/MSO) for approval. Once approved, items will be distributed as part of the normal campus distribution process by Shipping and Receiving.

Inventory required specifically due to COVID-19 generally will not be recharged to the department unless reimbursement through FEMA is not possible. Inventory required for normal operations regardless of COVID-19 will be recharged to the department at cost.

Sanitizer vending machines on campus: Vending machines that contain 4-ounce containers of hand dispenser have been placed in key locations across campus by the third week of August. People can get a dispenser from the blue Fastenal machines once every two weeks with a swipe of their CatCard. There is no charge for the dispenser.

The vending machines are in five locations:

  • The Pavilion
  • Lantern Café
  • Yablokoff-Wallace Dining Center
  • Science and Engineering Building 2 (SE2)
  • Administration Building (3H)

Shipping equipment home: Shipping equipment and supplies to a personal address can be done at the discretion of the unit's chief administrative officer or management services officer (CAO/MSO) in accordance with campus guidance and policies. Faculty and staff can work through the Administrative Coordination Team (ACT) by submitting a ServiceNow purchasing request that includes home delivery or work with their local department buyer to request the purchase and home delivery.

All home deliveries will be facilitated by ACT or the department buyer through a Procurement Card once the purchase and home delivery request is approved with appropriate documentation to justify the use of a personal address to support remote work requirements logged with the purchase. CAOs must ensure a log of such items is maintained by the unit to ensure the necessary tracking of department equipment per university policy.