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Financial Journal Entry

Description: 

General Accounting provides accounting and financial services to the campus community. We provide technical assistance with maintaining records in the General Ledger. This service is for General Ledger level activity ONLY.

Requests that impact PPM projects should utilize the appropriate PPFM ServiceNOW request:

Cost Transfer

  • Cost Transfer – Technical service for the facilitation of expenditure transfers in the General Ledger. Include an explanation of what is being transferred, why the transfer is needed, what will be done to prevent errors in the future, and how the discrepancy was found. Indicate if the cost being transferred was incurred in the same fiscal year as the request. Attach relevant supporting backup documentation and/or a General Ledger Export detailing the source of the original cost entries. Prepare and attach a financial journal to your request.

Miscellaneous Financial Journal Entry Request

  • Other – Technical service for the facilitation of non-cost transfers in the General Ledger. Include an explanation of what the financial journal entry is intending to accomplish, why the entry is needed, and how the need for the entry was discovered. Attach relevant supporting backup documentation and/or a General Ledger Export as applicable. Prepare and attach a financial journal to your request.
Who can request this service?

Requests can be submitted by any member of the UC Merced community with a UCMNetID/Password.

What is expected after submitting the ticket?

General Accounting will review the request details and will communicate with the requestor if any additional information is needed.

Requests will be updated to keep the requestor informed of the status or fulfillment of the request. All correspondence will be performed via the request comments. Requests take 1-3 business days to fulfil.

What are the operating hours for the service provided?

Support for this service is provided during standard operating hours: 8:00 a.m.-5:00p.m., Monday through Friday.

How do I Stop or Change this Service?

Requests to stop or change a ticket can be made by closing the request, or by requesting request closure in the comments of the request. Please include a brief explanation for the closure request.

Additional Resources: