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Financial Journal Entry

Description: 

***ADJUSTMENT REQUESTS FOR FISCAL-YEAR 2122 (7/1/2021 - 6/30/2022) ACTIVITY ARE NO LONGER BEING ACCEPTED. DO NOT SUBMIT REQUESTS TO RECORD FY2122 ACTIVITY.***

 

Financial & Accounting Services provides financial services to the campus community. We provide technical assistance with maintaining records in the General Ledger. Requests that include adjustments to Extramural or Capital PPM projects should be submitted via a PPFM General Request.

Cost Transfer

  • Cost Transfer – Technical service for the facilitation of expenditure transfers in the General Ledger.

Submission Steps:

  1. Generate a GL Transaction Report - Extract a GL Transaction Report from Oracle Reports & Analytics. Highlight the rows in the GL Transaction Report that are being included in the Cost Transfer request.
  2. Prepare UCM Financial Journal Template - Prepare a new UCM Financial Journal Template. Include a Journal Name and Journal Description. The Journal Description should include an explanation of what is being transferred, why the transfer is needed, what will be done to prevent errors in the future. Incomplete descprtions will be returned to the submitter and will cause delays in processing the request.
  3. Submit Request - Submit a Financial Journal Entry Request by attaching the completed UCM Financial Journal Template, GL Transaction Report, and all applicable backup.

 

Miscellaneous Financial Journal Entry Request

  • Other – Technical service for the facilitation of non-cost transfers in the General Ledger.

Submission Steps:

  1. Prepare UCM Financial Journal Template - Prepare a new UCM Financial Journal Template. Include a Journal Name and Journal Description. The Journal Description should include an explanation of what is being recorded, why the journal entry is needed, what will be done to prevent the need for the submission in the future (if applicable). Incomplete descprtions will be returned to the submitter and will cause delays in processing the request.
  2. Submit Request - Submit a Financial Journal Entry Request by attaching the completed UCM Financial Journal Template, GL Transaction Report, and all applicable backup.
Who can request this service?

Requests can be submitted by any member of the UC Merced community with a UCMNetID/Password.

What is expected after submitting the ticket?

Financial & Accounting Services will review the request details and will communicate with the requestor if any additional information is needed.

Requests will be updated to keep the requestor informed of the status or fulfillment of the request. All correspondence will be performed via the request comments. Requests take 1-3 business days to fulfil.

What are the operating hours for the service provided?

Support for this service is provided during standard operating hours: 8:00 a.m.-5:00p.m., Monday through Friday.

How do I Stop or Change this Service?

Requests to stop or change a ticket can be made by closing the request, or by requesting request closure in the comments of the request. Please include a brief explanation for the closure request.

Additional Resources:

UCM Financial Journal Template

GL Transaction Report

Navigation Path: Tools - Oracle Reports & Analytics - Shared - Custom - Financials - General Ledger

If the report is not visible via the navigation path listed above, submit a User Access Provisioning Request and request access to the GL Transaction Report. Provide the navigation path listed above in the access request.